📱 iPhone Sign-In:
Enter your work email and password below. If you originally signed in with Google or Microsoft on desktop, tap Forgot password? to set an app password.
Click "+ Log Trip" from anywhere. As you type origin and destination addresses, an address suggestion menu appears with South Florida local priority.
Always select the exact street, city, state, and zip from the dropdown to prevent ambiguity. Use the 1-click Office (201 W Plaza Real, Boca Raton) and Home buttons for instant entry.
Driving distance automatically calculates in real-time matching Google Maps driving directions. Check "Add return trip" to automatically create the reverse journey back to origin.
2. Filtering & Managing Your Trips
On the My Trips page, use the top filter bar to filter by timeframe (This Month, Last Month, This Year, or Custom Date Range), cost center / expense category, or keyword search.
Click Export CSV to export your currently filtered trips, or click View Route to inspect interactive route maps and driving durations.
3. Importing Spreadsheets with Address Verification
Upload a completed Mileage Reimbursement Form (.xlsx) or CSV file in Import Excel/CSV. The intelligent parser extracts dates, addresses, employee name, distances, and descriptions automatically.
If any imported address is missing a city/state or has 0.0 miles, the system flags the trip with a ⚠️ Needs Review badge.
Click Edit directly on any flagged row to select the exact verified address with autocomplete and auto-recalculate miles. Once all trips are verified, the "Save to Cloud Database" button unlocks.
4. Generating Official Reimbursement Reports
Navigate to Reports & Documents to generate official reimbursement packages by selecting a timeframe:
• Official PDF Report: Includes cover page executive summary, verified mileage breakdown, and full Google Maps driving route screenshots for audit protection.
• Official GSSF Form (XLSX): Populates the authentic company template with employee name, dates, distances, categories, and zero blank rows.
• Compliance Guard: Reports cannot be generated if any trips contain unverified addresses. Edit them in My Trips first.
5. Account Profile & Home Address Setup
Click your profile in the bottom-left sidebar to save your personal Home Address for 1-click autocomplete when logging trips, update your display name, or change your account password.
6. OdoFolio Mobile App (iOS) & Real-Time Cloud Sync
Install OdoFolio on your iPhone via Apple TestFlight or the App Store. Log in with your same email address to pick up right where you left off!
• Seamless Cross-Device Continuity: Trips logged on the go via your iPhone appear on your desktop browser in real-time. Edits made on your laptop update instantly on your mobile app.
• Offline Drive Logging: Traveling through low-reception corridors? OdoFolio caches all records locally on your device and automatically uploads them to the cloud once you reconnect.
Mileage Tracker & OdoFolio
v3.0 (Enterprise)
Enterprise Cloud Mileage Management, Audit & Reimbursement Suite
Designed and engineered by Jorge Contreras for the George Snow Scholarship Fund.
Mileage Tracker unites real-time GPS road navigation, cloud trip records, authentic multi-sheet Excel generation, and executive PDF audit packages. Start logging on the road using the OdoFolio companion mobile app for iOS, and review, filter, audit, and export official reimbursement packages from your desktop browser without missing a beat.
Support & Technical Inquiries:
Contact jcontreras@scholarship.org for assistance, feature requests, or system adjustments.
This Privacy Policy describes how the Mileage Tracker web application and OdoFolio mobile companion app collect, use, and protect your information across web and mobile platforms. We are strictly committed to safeguarding the confidentiality and sensitive data of George Snow Scholarship Fund personnel and organizational stakeholders.
1. Information We Collect
Account Credentials: Full name, organizational email address, account role, and authentication tokens managed via Google Firebase Authentication.
Saved Locations: Optional home address and standard office address (201 Plaza Real, Suite 260, Boca Raton, FL 33432) stored exclusively for quick autofill convenience.
Location & GPS Data: Captured only when you explicitly tap "Current Location" or during active route logging. We never track or store background location when the app is inactive.
Drive & Expense Records: Origin and destination locations, road mileage, dates, business purpose, cost centers, and receipt/toll totals.
Apple Push Notification (APNs) Tokens: Device tokens collected solely to deliver administrative broadcasts and policy alerts via Apple APNs HTTP/2. Tokens are never used for marketing or commercial profiling.
2. Purpose of Processing
Data is processed solely for calculating point-to-point mileage, computing IRS-compliant reimbursements, populating the official 2026 GSSF Excel and PDF reports, and maintaining fiscal compliance.
3. Data Security & Storage
All traffic is protected by TLS 1.3 transport security. Cloud databases in Google Cloud / Firebase Firestore are guarded by strict role-based access rules. Passwords and credentials are cryptographically protected.
4. Account & Data Deletion (Apple Guideline 5.1.1(v))
Users may delete their account and all associated personal data directly within the OdoFolio iOS app under Settings → Delete Account, or by emailing a request to jcontreras@scholarship.org. Data is permanently purged within 30 business days.
5. Sharing & Privacy Inquiries
Data is never sold or shared with third-party advertisers. For questions or data inquiries, contact jcontreras@scholarship.org at the George Snow Scholarship Fund (201 Plaza Real, Suite 260, Boca Raton, FL 33432).
Organization Admin Console
Organization overview and user mileage administration
Administrator Verified
Activity TimeframeFilters totals and user directory activity
Showing: All Time
Total Organization Trips--
Total Organization Miles--
Total Reimbursement--
Organization Policies & Mileage Configuration
Set global reimbursement rates, submission lock dates, and official document headers.
Standard IRS rate default is $0.725/mi. Used across all trip calculations.
Standard users cannot edit or delete trips dated on or before this cutoff.
Displayed on official exports, forms, and reports.
Featured in instructions and technical support notices.
Cost Centers & Expense Categories
Define authorized expense categories for employees to select when logging mileage.
Cost Center Budgets & Spend Trackers
Monitor allocated travel budgets, current expenditure, and remaining balances by department.
Mileage Anomaly & Flagging Rules
Detect unusual travel, high mileage distances, and non-standard submissions across the organization.
The selected report period contains trips with incomplete or unverified addresses (missing city/state or uncalculated miles). Official IRS and corporate mileage reimbursement policies require complete, unambiguous addresses.
Please edit the following trips in My Trips to provide exact addresses with city and state before generating the report:
Date
From
To
Issue
Download the App
iOS (iPhone / iPad)
Point your iPhone camera at this QR code to download OdoFolio via TestFlight / App Store.
Download Android APK (.apk)